Andama AI Platform User Guide

Overview

Comprehensive school transport safety platform
Combines fleet management, student tracking, and AI-powered safety features
Streamlines school transportation operations
Ensures student safety

Getting Started

Authentication

Access the platform through the login page
Use email/password created by your school administrator
Password reset functionality available
Email verification required for new accounts
Two-factor authentication support
Session management and secure logout

Main Navigation

1. Dashboard

Central hub for quick access to key information
Overview of system status and important metrics
Quick access to frequently used features
Real-time alerts and notifications
System health monitoring

2. Fleet Management

Comprehensive vehicle management system

Features:

Vehicle Registration:
- Add new vehicles with detailed specifications
- Track make, model, chassis number, color
- Record registration numbers and year of manufacture
- Monitor mileage and engine specifications
- Track purchase dates and vehicle status
Document Management:
- Upload and store vehicle images
- Manage logbook documents
- Track insurance documents
- Store maintenance records
Staff Assignment:
- Assign drivers to vehicles
- Assign bus assistants
- Track staff-vehicle relationships
- Monitor assignment history
Maintenance Tracking:
- Record maintenance history
- Track maintenance types (routine, repair, inspection, emergency)
- Monitor maintenance costs
- Schedule future maintenance
- Record parts replaced
- Track mechanic information
Insurance Management:
- Track insurance providers
- Monitor policy numbers
- Track expiry dates
- Store insurance documents
- Receive expiry notifications
AI Video Tracking:
- Both passenger and driver video tracking
- Available only on the Elite package

3. Student Management

Comprehensive student database

Features:

Student Profiles:
- Add and manage student information
- Track academic history
- Monitor attendance
- Link with parent accounts
Data Management:
- Bulk import via CSV
- Export student data
- Advanced filtering options
- Search functionality
Parent Association:
- Link students with parents
- Track parent-student relationships
- Manage contact information

4. Parent Management

Parent portal and information management

Features:

Parent Profiles:
- Add and manage parent information
- Track contact details
- Monitor communication history
Communication:
- Message parents (coming soon)
- Send notifications
- Track communication history
Student Association:
- View linked students
- Monitor student activities
- Access student information

5. Route Management

Plan and optimize school bus routes

Features:

Route Planning:
- Create and manage routes
- Optimize route efficiency
- Track route schedules
Stop Management:
- Add and manage bus stops
- Track stop times
- Monitor student pickups/dropoffs

6. Roster Management

Student bus attendance and daily bus schedule management

Features:

Bus Attendance Tracking:
- Record and monitor which students board each bus daily
- Track student pickup and drop-off times and locations
- View historical bus attendance records
Bus Schedules:
- View and manage daily bus rosters for students
- Assign students to specific bus routes and stops
- Receive notifications for schedule changes or delays
Parent & Staff Communication:
- Notify parents and staff of student boarding and drop-off events
- Send real-time updates for bus arrivals and departures

7. Analytics

Comprehensive reporting system

Features:

Performance Metrics:
- Track key performance indicators
- Monitor system usage
- Generate reports
Data Visualization:
- View trends and patterns
- Monitor system health
- Track operational efficiency

8. AI Detection

AI-powered safety features

Features:

Real-time Monitoring:
- Track vehicle locations
- Monitor student presence
- Detect safety issues
Alert System:
- Receive real-time alerts
- Track incident reports
- Monitor safety metrics

9. Device Management

Manage connected devices

Features:

Device Tracking:
- Monitor device status
- Track connectivity
- Manage device settings
System Integration:
- Connect with IoT devices
- Monitor device health
- Track device performance

10. User Management

Comprehensive user administration

Features:

User Administration:
- Add and manage users
- Assign roles and permissions
- Monitor user activity
Role Management:
- Administrator: Full system access
- Manager: Limited administrative access
- Driver: Vehicle and route access
- Bus Assistant: Limited vehicle access
- Educator: Student information access
- Parent: Limited to their children's information

System Features

Security

Protected routes for authenticated users
Role-based access control
Secure authentication system
Data encryption
Session management
Audit logging

User Interface

Modern, responsive design
Collapsible sidebar for better navigation
Loading indicators for better user experience
Mobile-friendly interface
Intuitive navigation
Consistent design language

Data Management

CSV import/export capabilities
Bulk data management
Advanced filtering and sorting
Search functionality across all modules
Data validation
Backup and recovery options

Support and Help

System notifications
User profile management
Settings configuration
Logout functionality
Help documentation
Support contact information